One contract, many facilities.One billing trail.
You run therapy departments inside other people's buildings, with your therapists, their residents, and a contract in between. CareDocs.ai is built for exactly that shape: one therapy EMR across every partner building, documentation-driven invoicing, and the compliance trail that protects the relationship.
From signed note to paid invoice
Billing waits on documentation, so we surface the gaps early
Unsigned notes and undocumented visits surface the day they happen. Month-end stops being a documentation chase.
Rates that match your contracts
Payer-driven rate cards with per-plan overrides and effective-date versioning. Per diem, per visit, per minute, or percent of fee schedules, with Medicare payment rules like the multiple procedure payment reduction (MPPR) and assistant reductions applied as your contract defines.
Invoices your partners can verify line by line
Itemized summary and detail views, resident-level backup at the privacy level each partner needs, PDF and spreadsheet outputs, UB-04-aligned line derivation.
Reconciliation & payments
Late-arriving documentation, retroactive rate changes, partial payments, and disputes are handled as workflows, with the reconciliation trail kept alongside the invoice.
Renewals and upsells, backed by your own data
- Payer group revenue and therapist productivity reports per partner facility
- Facility audit scores that prove documentation quality to your partners
- Fair-market-value oversight on every contract
- Multi-facility rollups for your regional leaders, with no per-building logins
One source of truth across the contract
One platform for documentation, compliance, and billing means one source of truth when a partner asks "what are we paying for?" — and a defensible answer every time.
Frequently asked questions
How does invoicing work under consolidated billing?
Under Medicare Part A consolidated billing, the SNF bills Medicare and your organization invoices the SNF. CareDocs.ai turns your therapists’ signed documentation into itemized invoices per your contract: per diem, per visit, per minute, or percent of Medicare/Medicaid fee schedules, with resident-level backup and configurable HIPAA-safe detail levels.
What stops month-end from stalling on unsigned notes?
Alerts catch unsigned and missing documentation the day it happens, and exceptions surface in a worklist instead of holding the whole invoice run. You bill on time, with a short and known exception list.
How do we demonstrate value to SNF partners at renewal?
With data: payer group revenue, therapy minutes, documentation timeliness, missed-visit recovery, and facility audit scores. That is the operational story that justifies the relationship, ready to present.
Can we manage multiple facilities without logging into each?
Yes. Org-level views roll up your facilities, and per-facility isolation keeps each SNF partner’s data cleanly separated.
Does this help with wage-and-hour exposure?
Structurally, yes. Productivity targets in contract therapy are among the tightest in the field, and when documentation can’t fit inside paid time, therapists clock out and keep typing, a pattern federal courts have found compensable, with recent collective actions settling in the millions. AI-assisted documentation that finishes during scheduled time removes the off-the-clock work at its source.
What about fair-market-value compliance on our contracts?
Fair market value is a condition of the Anti-Kickback Statute personal-services safe harbor (42 CFR §1001.952(d)) that contract-therapy arrangements typically rely on. CareDocs.ai maintains the rate provenance and an FMV oversight report so every finalized invoice line shows the contract source behind its price.
Watch a note become an invoice. Start today.
Bring a case you know well and we'll document the eval together, then run the charges through your rates and show you the invoice, end to end.