Documentation your clinicians can be proud of.In a fraction of the time.
Therapy Docs is the AI-powered therapy EMR for physical therapy (PT), occupational therapy (OT), and speech-language pathology (SLP) teams: evaluations through discharge, with a scheduler that obeys CMS rules while cutting labor cost, and billing that turns signed notes into clean invoices. Built for skilled nursing and contract therapy.
Skilled PT required for progressive gait training with verbal and tactile cues for weight shift; resident unable to self-correct loss of balance during turns. Trained caregiver unable to safely progress…
Every therapy document, from evaluation to discharge
Evaluations, plans of care, daily treatment notes, progress notes, re-evaluations, recertifications, and discharge summaries. Rehab therapy documentation software with AI at your clinician's side, so notes don't need a second pass.
AI narratives
Skilled justification, progress summaries, discharge summaries, and goal text, drafted from the resident’s own impairment and progress data, reviewed and signed by the clinician.
Smart goal writing
Measurable, functional, time-bound goals suggested from the evaluation: edit, accept, or write your own.
Assessments that remember
A structured assessment engine carries prior assessment values forward, so clinicians update what changed instead of re-documenting what didn’t.
Standardized tests & Section GG
Discipline-appropriate standardized tests with scored results, plus Section GG workflows for the self-care and mobility items therapy owns, with interdisciplinary contribution where nursing and SLP weigh in.
Pre-signature validation
Notes are checked before signing: co-treatment conflicts, missing elements, and compliance gaps surface while they’re still easy to fix.
E-sign, addenda & audit trail
Electronic signatures with role-based rules, addenda to signed documents, and a complete activity log behind everything.
Where the documentation actually happens
Document at the point of care, on a tablet or any workstation. The therapist enters minutes and objective measurements; the AI drafts the narrative from that session's own data — ready to review, edit, and sign. Prior assessment values carry forward automatically.
Pre-signature validation flags issues before the note enters the record. The clinician reviews and owns every note.
Schedules that obey CMS rules first, then favor the lower-cost qualified assignment
The scheduler prepares and continuously revises visit schedules for every active case. Your team reviews and adjusts, with an auditable record of what changed and why.
Rules the scheduler will not break on its own
- Evaluations, re-evaluations, and Medicare Part B progress-report visits always go to the licensed therapist, never an assistant. Supervision and co-signature follow your state practice act.
- Scheduled visits honor the plan of care's frequency and duration, with missed or refused visits handled as documented exceptions
- New-admission evaluations scheduled within your facility's admission window (72 hours is a common default)
- Medicare Part B visits planned with the 8-minute rule in view, so documented minutes, billed units, and the schedule never disagree
- Under Medicare Part A (PDPM), group plus concurrent minutes combined never exceed the 25% cap per resident, per discipline
- No therapist is ever double-booked
Assignments that mind your labor cost
- Once every clinical rule is satisfied, prefers the qualified assignment with the lower fully-loaded cost
- Accounts for the assistant payment differential on Medicare Part B
- Balances continuity of care, caseload, and clinician preferences
- Recovers missed visits and adapts to time-off automatically
When the real world changes, whether an evaluation signed, a visit missed, or a therapist out sick, the schedule adjusts, and every change is explained. Your team reviews; nothing moves silently.
Signed notes in. Clean invoices out.
Under Medicare Part A consolidated billing, the therapy provider invoices the SNF, and disputes start when detail is thin. Therapy Docs turns signed documentation into itemized, defensible invoices your partner facilities can verify line by line.
Five billing methods
Per diem, per visit, per minute, percent of the Medicare Physician Fee Schedule, or percent of state Medicaid fee schedules, with plan-level overrides and effective-date versioning.
Fee schedules built in
Medicare PFS localities and state Medicaid fee schedules ship with the product. MPPR, assistant reductions, and sequestration applied as your contract defines them. Every line shows how its price was computed.
UB-04-aligned output
Revenue codes, HCPCS/CPT with modifiers, and units derived correctly by discipline, plus PDF invoices and spreadsheet exports for the SNF's business office.
Exceptions, approval, reconciliation
Every contract and every invoice is approved by a second person, never the one who created it. Held charges land in a worklist instead of stalling the run, payments are tracked through reconciliation, and resident detail on invoices is held to the minimum each partner needs. Medicare Part B billing is supported alongside Part A.
Nothing that costs you money slips by quietly
- Medicare Part B progress report due (counted in treatment days)
- Certifications approaching expiration, with reminders that escalate as the deadline nears
- Physician signature outstanding
- Unsigned document aging
- Medicare Part B KX threshold approaching
- Manual schedule change that breaks a compliance rule
The person responsible hears first; leadership hears only when it lingers. Alert emails carry no protected health information.
Reports that run the operation
- Census and progress summaries
- Missed visits and pending documents
- Therapy minutes; group & concurrent
- Part B triple check
- Therapist hours and billing
- Billing risk patterns & payer revenue
Multi-facility rollups for regional teams.
PointClickCare integration & physician e-sign
- Admissions, demographics, and clinical data flow in automatically
- Completed therapy notes post back to the resident record
- Physicians sign plans of care in a dedicated portal
- Fax delivery for practices that want paper
Need FHIR exchange with payers or partners? That is a FHIR & interoperability engagement, built on the systems you already run.
Frequently asked questions
Is Therapy Docs a complete therapy EMR?
Yes. Therapy Docs is the therapy EMR of record: evaluation-to-discharge clinical documentation, scheduling, alerts, reporting, physician e-sign, and billing in one system, built for skilled nursing and contract therapy. It exchanges data with the facility system you already run, including PointClickCare, rather than forcing a rip-and-replace.
Which disciplines and document types does Therapy Docs cover?
Physical Therapy, Occupational Therapy, and Speech-Language Pathology, with PTA and COTA workflows built in (supervision and co-signature configured to your state). The document suite spans evaluations, plans of care, daily treatment notes, progress notes, re-evaluations, recertifications, and discharge summaries, plus addenda to signed notes and missed-visit capture.
What does the AI actually draft?
The narrative pieces clinicians spend the most time on: skilled-justification narratives, progress and discharge summaries, and measurable goal text, all drafted from the session’s own data. It also carries prior assessment values forward and validates notes before signature. The clinician reviews and signs everything.
What makes the scheduler different?
It treats CMS and state rules as hard constraints rather than warnings, so the schedule it produces is already defensible. Within those constraints it favors the lower-cost qualified assignment, which is where scheduling stops being a compliance chore and starts returning money. Which rules bind hardest depends on your setting and payer mix.
Does it handle contract therapy billing?
Yes, end to end. Price contracts the way they’re actually written, from per-diem to percent-of-fee-schedule, with Medicare adjustments applied automatically. Every contract and every invoice is approved by a second person, never the one who created it, before it takes effect. Exceptions land in a worklist instead of stalling the run, and payments are tracked through reconciliation.
Which care settings does Therapy Docs support?
Skilled nursing (Medicare Part A and Part B) and contract therapy operations are the core today. Organizations that also run outpatient therapy are welcome to start that conversation with us. The platform’s foundations extend across settings, and we shape the roadmap with our customers.
Does Therapy Docs integrate with PointClickCare?
Yes. Admissions, demographic updates, discharges, and clinical data flow in automatically, and completed therapy documentation posts back to the PointClickCare resident record.
How do physicians sign plans of care?
Through the built-in signing portal: a short, batched email, a signing queue, and e-signature, with no chasing by phone. Certification deadlines are tracked with escalating alerts so nothing lapses.
Won’t AI-drafted notes look alike?
No. Every draft is generated from that session’s own objective data and that resident’s own history, not from templates. The same cloned-note detection Compliance Agent runs on any chart runs on ours, and the clinician reviews, edits, and signs every note. Templated phrasing repeated across charts is exactly what reviewers flag, and the system is built to prevent it.
See a full eval documented in one demo.
Bring a case you know well, and we'll document the evaluation together in Therapy Docs.