Priced per location. Shaped to your facility.
Therapy Docs and Compliance Agent are sold separately and priced on their own scales, or together as CareDocs.ai Complete. Admin, billing, and scheduling staff are always free.
Per location, per month. Nothing you cannot predict.
Each facility is one predictable line item. What you pay depends on the size of the team using it and the volume you send us, so a 40-bed building never subsidizes a 200-bed one.
Therapy Docs
Scales by clinical users
Clinical users are the people who create, review, or co-sign clinical documentation: PT, OT, SLP, PTAs and COTAs, social workers, nurses who document, and physicians. Admin, billing, and scheduling staff are always free, in unlimited numbers.
Compliance Agent
Scales by audit pages per month
One page of documentation analyzed counts as one audit page. A typical 100-bed building generates under 4,000 pages a month. Coverage is always 100% of what you send, and you get alerts long before volume becomes a question.
CareDocs.ai Complete
Both products, priced better together
Each product stands alone and is priced on its own scale. Run them together and they share one clinical record, so documentation and compliance work the same evidence. Complete prices the pair better than buying each on its own.
No hidden fees, and no per-seat charge for the staff who never touch a clinical note. You own your data, returned on request, in standard formats. Every plan includes a sandbox with sample data, and before you buy we set one up on request so you can try your own workflows.
Tell us about your facility
Bed count, how many clinicians document, which products you want, and how many buildings. We will price it on that call, with the 90-day guarantee inside the agreement.
Built to be a safe decision
90-day guarantee
If it isn’t working for your team in the first 90 days, walk away owing nothing further.
Free migration, your data always
Migration in is free. Your data is returned in standard formats whenever you ask.
Simple agreements
Annual agreements with the 90-day guarantee inside them. No multi-year lock-ins, and leaving is always your choice — your data comes back in standard formats.
What the numbers look like
Up to 57 minutes back per clinician, per day. Worth about $900 per clinician, per month — at a conservative $45/hour blended rate. Separately, a single payer audit event can mean $50K–$500K in recoupment demands, and that is the risk Compliance Agent is built for: up to $100K+ per facility, per year, in revenue protection.
What documentation time is costing your facility
Estimate the monthly value of AI-assisted documentation for your facility. Illustrative math. Bring your real numbers to a demo and we'll model it precisely.
This models documentation time only — audit-risk protection is additional.See the full breakdown →
Model it precisely: request a demoPricing questions, answered
How is CareDocs.ai priced?
Per location, per month, so each facility is a predictable line item. Therapy Docs is priced by clinical users, the staff who create or co-sign clinical documentation. Compliance Agent is priced by audit pages per month. Buy either on its own, or both as CareDocs.ai Complete. Tell us your facility mix and we will price it on the call.
Who counts as a clinical user?
PT, OT, SLP, PTAs and COTAs, social workers, nurses who document, and physicians: anyone who creates, reviews, or co-signs clinical documentation. Admin, billing, scheduling, and front-desk staff are always free, in unlimited numbers.
What are audit pages and how many do we need?
One page of documentation analyzed by Compliance Agent counts as one audit page. A typical 100-bed building generates under 4,000 pages a month, and coverage is always 100% of what you send. We size the volume with you up front and alert you long before it becomes a question.
Can we buy just one product?
Absolutely. Each product stands alone and is priced on its own scale, so you only pay for what you run. CareDocs.ai Complete simply prices the pair better and tells one story: documentation and compliance working together on the same records.
Is there a trial?
Yes. Every plan includes a sandbox loaded with sample data, never real resident information. Before you buy, we'll set one up on request so you can try your own workflows.
We run several buildings. Does that change anything?
Yes, and in your favor. Multi-location networks get centralized management, rollup reporting across the portfolio, custom integrations, and a dedicated customer success manager. Consumption-based pricing is available where that fits better than per-location. Every agreement carries a 99% uptime service level agreement (SLA), with money back if we miss it.
Start today — without changing the tools you run.
No integration required: the audits begin the day you sign up. In the demo, bring a case you know well and we'll document the eval together, start to signature.